1st Source Bank offers a wide variety of banking services at their branch office located in the Student Center.
As checking account customers, students are offered full check-cashing and deposit privileges. There is no annual fee. Standard overdraft charges apply. Computer financing is available to students, if purchased through Information Technology.
A resource center, including an automatic teller machine (ATM), offers 24-hour banking with a resource card. Free online banking is also available.
Student Center Branch Hours: Monday through Friday 10:00 a.m. to 5:00 p.m.
The Shaheen College Bookstore is an all-purpose store located on the first floor of the Student Center. The bookstore is open not only to Saint Mary's College students, faculty and staff, but also to parents, grandparents, alumnae, and members of the Michiana community.
In addition to textbooks, the bookstore carries a full line of Saint Mary's College clothing, including outerware, sweats, hats, and shirts of various kinds in women's unisex and children's sizes. There are also a variety of current novels and other books, greeting cards, school and office supplies, computer supplies, and a wide range of gifts. Please come and visit to see all the offerings.
Hours of operation will be posted each semester. Separate hours of operation will apply during the summer and special event weekends.
Website: shaheenbookstore.saintmarys.edu
The Business Office is located on the first floor of Le Mans Hall. The following information will be helpful for students to complete their tuition and fee payment process in an accurate and timely manner.
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Business Office Fee Payment - Payment may be made by check, cash or through the FACTS Tuition Management Plan. August 17th – 18th - 8:00 a.m. to 5:00 p.m. August 27, 2006 - If your tuition/fee payment is not received or you have not been granted a tuition/fee payment deferment by 3:30 p.m., Friday, August 25, 2006, your Fall registration of classes will be canceled.
Fee Payment-Payment may be made by check, cash or through the FACTS Tuition Management Plan. January 14th - 10:00 a.m. to 3:00 p.m. January 21, 2007 - If your tuition/fee payment is not received or you have not been granted a tuition/fee payment deferment by 3:30 p.m., Friday, January 19, 2007, your Spring registration of classes will be canceled. |
Refunds for Students Formally Withdrawing from Saint Mary's College:
Students who properly withdraw from the College prior to the first day of class for any semester will not be assessed any charge other than loss of the room reservation deposit. For students withdrawing or dismissed after the opening of classes for any semester, there will be no refund of tuition and fees unless the student meets one of the following conditions:
If any of the above conditions applies, the tuition and general fee refund will be calculated in conformity with the following:
(Actual calendar days including weekends)55%
- Board: A maximum 60% refund will be available less a charge of one-half of 1% for each calendar day that has expired from the date of registration to the effective date of the student's withdrawal and departure from campus.
- Room: No refund of room charges will be made unless the room is re-rented to a student who had been living in emergency housing on campus. If the room is re-rented, a pro rata portion of the room fee will be refunded, less the normal room change fee. The student must vacate the room within 24 hours of her withdrawal of dismissal.
Withdrawal due to protracted illness or other involuntary situation:
- Tuition and general fees: A pro rata refund based upon the portion of the semester that has elapsed, up to a maximum of 80% of the total charges, will be made.
- Room and board charges. A refund equal to .75% for each remaining calendar day of the semester will be made.
Withdrawal or dismissal of first-time students:
- The Higher Education Reauthorization Act mandates that students attending the College for the first time be eligible for a refund on a pro rata basis for up to eight weeks. First-time students are classified as first-year students or transfer students in their first semester at the College. The refund is based on tuition and fees, less a $100 charge, and is prorated based on the number of weeks attended to the total weeks in the semester. All refunds will be rounded down to the nearest 10%.
Withdrawal from a class or classes:
- If a student drops a class after registration has taken place and a new tuition category applies, an adjustment refund will occur if the class is dropped within the first four weeks of the academic year as follows (this policy applies to both tuition charges and course fees related to the course or courses dropped):
First week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70%
Second week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55%
Third week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40%
Fourth week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25%
Fifth and subsequent weeks – no refund of any tuition or fees associated with that class.Withdrawal from international programs:
- Students who withdraw from Saint Mary's College international programs are subject to the reimbursement policies for each individual program. In the unlikely event of program cancellation, or if the student withdraws from the program before the first day of the program, the College will refund the remaining tuition, fees, and expenses.
The refund policy will be administered by the College Business Office under the direction of the Controller of the College. A parent or student who wishes to appeal a decision of that office may do so by addressing a written communication to the Vice President for Finance and Administration, Saint Mary's College, Notre Dame, Indiana, 46556. All notices of intention to withdraw must be made in writing and received in Academic Affairs and First Year Studies to be considered official. Any refunds will be considered official. Refunds will be based on the official withdrawal date shown on the change of status form from the Office of First Year Studies and Academic Affairs. Saint Mary's College Financial Gift Aid is prorated at the same rate as tuition and fees.
Student Accounts Statement
The fall semester Student Accounts Statement (see guide to understanding your billing statement) is issued in July; the spring statement is issued in December. These statements list basic semester charges for tuition, fees, and room and board. Additional statements for personal charges, including bookstore charges, health services, and other miscellaneous charges, are issued on a monthly basis.
All accounts must be settled before the due date or enrollment may be denied. Monthly personal charges are due upon receipt of the monthly statement. Payment may be made by cash, check, money order, or wire transfer. The most efficient way to make payments is to use the remittance envelope provided with the Student Accounts Statement. Payments may also be made in person at the Saint Mary's College Cashier's Window.
The College makes available a monthly payment plan through FACTS Tuition Management Services. In addition, students may set up deductions from their on campus payroll earnings to make payments. Instructions for wire transfer are available from the Office of Student Accounts. There will be a $20.00 fee assessed for all returned checks. Credit Cards are not accepted.
A listing of "Memo Items" (Anticipated Financial Aid) may appear on the July, August, December and January statements to assist students in determining their balance due. Although the actual funds have not yet been received, we assume students will have followed all appropriate financial aid procedures to have this aid credited to their account. Failure to complete the financial aid process may result in the removal of the Memo Items.
Online Account Access
Students may access student account balance information on the Web through PRISM. To access the site, students submit their user name and password received upon their arrival on campus. Once in PRISM, students may view their financial aid activity and their entire student account record. They also can print their student account transactions for their records or for tax purposes. For new students, PRISM will be available as of August 2, 2006.
Billing Statement Addresses
Undergraduate statements are mailed to the financially responsible party (the bill payer), usually the parent, at the party's permanent home address per the original request in the Admissions packet.
Students who desire their statements to be mailed to a different address must make a request in writing or in person at the Office of Student Accounts.
All students should report their home and off-campus local address changes to the Office of the Registrar.
Special Billings
Please contact the Office of Student Accounts before the beginning of each academic year if a separate special billing must be sent to an outside agency, foreign government, or the like. Written authorization from the sponsor is required. Note: Students or parents will continue to receive monthly statements from Student Accounts and are responsible to ensure all payments are made on the account.
Room and Board
The room and board fee on the Student Accounts Statement includes the charge for the student's residence hall room and meal plan. All students living on campus with the exception of those living in Opus Hall are required to have a meal plan. There are three types of meal plans available but all cost the same amount. Students can fill out a form in the Sodexho Office of the Noble Family Dining Hall to choose the meal plan they would prefer.
Students living in Opus Hall or off campus may purchase a meal plan through Diana Barnes in the Office of Student Accounts. She can be reached at (574) 284-4730 and will make the appropriate billing arrangements.
Munch Money may be purchased by any student at anytime. Munch Money may be used in the Noble Family Dining Hall, Cyber Cafe , Dalloway's, Cafe a la Cart, and the College Convenience Store. The most economical and suggested method is to purchase Munch Money in $50.00 dollar increments because Sodexho gives a 10% bonus for all purchases of $50 and over.
Bookstore Charge Account
The campus bookstore allows students to charge purchases directly to their student accounts by using their College ID cards. Bookstore charges will appear on a monthly Student Accounts Statement, with payment due upon receipt. The most efficient way to make payments is to use the remittance envelope provided with the Student Accounts Statement. However, payments may also be made in person at the Saint Mary's College Cashier's window. Note: Other payment options at the bookstore include cash, checks, or credit cards.
Monthly Payment Plan
The College, in cooperation with FACTS Tuition Management Services, offers a monthly payment plan. This plan allows students/parents to make payments over a period of 9 or 10 months rather than pay one-half of the charges by August 10 and the other half by January 3. FACTS, additional information, including online enrollment for the FACTS monthly payment plan, is available at www.saintmarys.edu/FACTS. FACTS customer service representatives are also available by calling toll-free 800-624-7092.
Hold Policy
Untimely payment of outstanding student account balances may result in a hold being placed on a student's account and the subsequent withholding of enrollment, transcripts, diplomas, student Web registration, bookstore charge, privileges, and certification of graduation. Therefore, students and bill payers are encouraged to contact the Office of Student Accounts to discuss any special circumstances surrounding an outstanding account.
Bill payers will receive a notification, if an account is in arrears, explaining the consequences if the student account is not paid. Undergraduate students will also receive a copy of this notification.
Refunds of Credit Balances
If a valid credit balance exists on a student's account, a student or undergraduate's parent may request a refund by contacting the Student Accounts office via telephone, mail, e- mail, or in person. Account refunds are processed weekly, providing the student is enrolled and has selected classes. However based on the volume of the requests for refunds during the first week of classes each semester, the refund process may take up to one week.
Understanding Your Billing Statement
The balance shown on your billing statement is due no later than August 18, 2006. To ensure your payment is received on time, you should mail it no later than August 10. This balance must be paid in full before you will be issued room keys, allowed to move into your room or complete your final registration. Credit cards are not accepted for payment.
Direct your payments to:
Saint Mary's College
P.O. Box 180
South Bend, IN 46624-0180General Information About Your Charges And Credits
The tuition charge is based upon the classes for which you have pre registered. The room deposit for returning residential students has been credited to your account. For incoming residential students, there is a $150 security deposit. Families with two or more daughters attending Saint Mary's College full time are eligible for the sibling remission which is 10% of tuition for the youngest daughter(s). The sibling remission must be applied for in writing.
Payment Plan Information
If you are using a 10-month payment option for payment of your account and have signed up prior to July 5, 2006, it will be noted on your billing statement. If you signed up after July 5, 2006, please contact Mrs. Diana Barnes if you have any questions regarding your balance due. It is necessary to sign up each year you wish to use the 10-month payment option.
Information Regarding General Fee Charges
The fees for various College and student sponsored activities and publications are noted below. Fees are required unless indicated as optional. All fees, with the exception of the vehicle registration fee, have been included on your invoice.
Facilities of $160: Fee for the annual costs of the new Student Center. Technology of $230: Fee covering expenditures for computers, software, e-mail and various services provided by the Department of Information Technology. Student Government Fee of $160: Fee established by the Student Government Board of Governance. The Board determines annually how these funds are spent. Typically the
funds are used for residence hall activities and general campus activities.College Yearbook Fee of $50: The Blue Mantle is the annual student yearbook. This charge is OPTIONAL. If you wish to decline the yearbook, you must submit a written
request to the Student Accounts office by September 30, 2006.Understanding Your Financial Aid Credits
All financial aid from "College-Based" programs (e.g., merit scholarships, Saint Mary's College Grant, Perkins Loan, Federal SEOG, etc.), except for student employment, will appear on your invoice as financial aid credits if the review of your application was completed and you were sent an award letter by the time your invoice was printed.
State Grant:
If your state grant (Indiana, Pennsylvania, Rhode Island and Vermont residents only) was estimated on your award letter and is still estimated at the time your invoice is printed, the state grant for the semester will appear as a memo credit. After notification is received from the appropriate state agency, payment of the grant will be authorized.Stafford Loan:
The student must complete the Federal Stafford Loan Lender Request Form, or an on-line loan application, to begin the loan process. The fall amount of your total awarded Stafford Loan will appear as a memo credit on your invoice. The loan will be credited to your student account when the funds from the Lender are received. More information regarding Stafford Loans can be found on the Financial Aid Office website
(www.saintmarys.edu/tuition).Campus Employment:
Employment awards will not be listed as a credit on your invoice. A campus employment award reflects an eligibility of earnings and IS NOT a guarantee of earnings. Students will only be paid for the number of hours they actually work. Students are paid monthly for the hours they work.Payment is made through a direct deposit to the following:
1. Student account credit and/or
2. 1st Source Bank
- The Student Account allows the student to apply her monthly earnings toward her spring semester invoice. It is the student's responsibility to notify the Business Office which option she has chosen by submitting a completed Deposit Agreement form. This form is available online at www.saintmarys.edu/tuition. Failure to do so will result in a delay in payment of earnings. Payment for returning students will be the same as the previous year unless you notify the Business Office of a change.
- Deposits are made 1st Source Bank checking or savings account and allow the student to use her earnings for spending money. There are no minimum balance requirements. 1st Source Bank will provide the first fifty checks (ONLY) free of charge for checking account customers. A Resource Card for twenty-four hour banking is also available.
Outside Scholarships:
An outside/external scholarship will show as a financial aid credit on your invoice only if Saint Mary's has received and credited the scholarship check before we printed the latest invoice. You may deduct anticipated amounts from your invoice.Vehicle Registration
Students who plan to have a vehicle on campus must register their vehicle with the Security Department within 24 (twenty-four) hours of bringing the vehicle to campus. The cost for resident students is $50 per year. The cost for students who live off-campus is $25 per year.
We strongly encourage you to pre-register your vehicle before arriving on campus. To complete pre- registration simply follow the procedure below:
1. Complete the vehicle registration card.
2. Enclose a check for the appropriate vehicle registration (DO NOT ADD THIS AMOUNT TO YOUR TUITION PAYMENT CHECK).
3. Mail your vehicle registration card and payment to the following address no later than August 12 to ensure sufficient processing time.
Saint Mary's College
145 LeMans Hall
Notre Dame, IN 46556The parking decal for resident students will be in your mailbox when you return to campus. Off-campus students must pick up their decal in the Security Department.
Additional Help:
If you still have questions, please write or call Mrs. Diana Barnes in the Student Accounts office at (574) 284-4730. Her hours are Monday - Friday, 8:00 a.m. – 5:00 p.m.
The e-mail address is studentaccounts@saintmarys.edu.
Student clubs, organizations, and residence halls sponsoring off-campus programming events must provide transportation for the participants to and from the event. All Saint Mary's College students and their guest attending off-campus programming events must utilize the mode of transportation provided by the sponsoring club, organization, or residence hall. Students and guests arriving at the event through means other than the provided transportation will not be permitted to enter the event and may be subject to judicial sanction or required to pay restitution.
Dining Services provides quality food service ranging from gourmet meals to box lunches. The Catering Manager may be contacted for a list of suggestions and pricing. The Catering Office can be reached at ext. 5345. Please visit the Food Service webpage for additional information at www.saintmarys.edu/~sodexho.
CENTER FOR CAREER OPPORTUNITIES
The Center for Career Opportunities (CCO) guides students through the career decision making and graduate school/job search application process. Connecting your academic major with a satisfying career is a process of self-understanding, investigation and exploration of employment possibilities, and thoughtful reflection of the match between your talents and the requirements of the workplace. Preparing for a satisfying career involves successful completion of your degree requirements, acquisition of work-related skills through internships, and development of leadership talents through extracurricular and volunteer experiences.
Services are available to all students throughout the year. Appointments for individual consultation can be arranged by telephone or walk-in. It is highly recommended that you begin early to explore careers to fully appreciate the breadth and quality of opportunities available with your liberal arts education. The following is available FREE of charge to assist you:
- The Career Resource Center is located within the CCO. The facility contains information about careers, graduate study, scholarships and fellowships, internships, job vacancies, job searching, career and life planning, employers and the Alumnae Resource Network (ARN).
- The ARN (Alumnae Resource Network) was developed by Saint Mary's to link current students with College alumnae who are willing to discuss their jobs, career paths, employers or, more generally, the career decision-making or job search process. A valuable networking tool, the ARN database features information on alumnae career paths including undergraduate major(s), entry level job, job history, current position, employer, geographic location, and graduate school. Simply by viewing the alumnae information, a student can generate ideas about her own future.
- Internship Experience Internship experiences have become increasingly more important in recent years. As a result, CCO offers preparatory workshops for those students interested in seeking a liberal arts internship. From learning how to search for an internship to practicing interview skills, students can increase their chances of obtaining an internship experience.
INC@ SMC (Indiana Careers at Saint Mary's College) is an initiative of Saint Mary's College, with funding from the Lilly Foundation, to introduce students to career opportunities within the State of Indiana. INC@SMC provides limited funding to students so they may participate in internships, networking opportunities and career fairs around the State. Saint Mary's College belongs to the Indiana Careers Consortium (INCC) who hosts an annual job fair and provides other career related opportunities to students.
- Workshops are offered throughout the year to prepare students for making a successful transition into the workplace or graduate school; job search tactics; interviewing skills, resume writing, and job fair preparation. Select programs are held once a year: Graduate & Professional School Night, Senior & Junior Career Kick-off Nights.
GoBELLES, a web-based job-vacancy and resume referral system, is available to students 24 hours a day, 7 days a week at www.saintmarys.edu/career-center. (enter your complete SMC email address as the username and gobelles as the password.) Workshops, employer recruitment activities and national career fairs are also listed and promoted through this system. Students can search for internship and job opportunities, as well as part-time and summer work. Resumes can also be uploaded and published for review by employers once a Release of Information form is completed with the CCO.
On-campus recruiting, which provides eligible juniors and seniors with opportunities to participate in initial interviews with major companies, is also sponsored by the CCO.
Contact: Student Center 032; (574) 284-4775; www.saintmarys.edu/career-center; Email: cco@saintmarys.edu
Students may cash checks at the cashier window in the Business Office for amounts up to $75 during the semester and up to $250 at the end of the semester. There is a 25 – fee charged for each check cashed. Hours of service are posted at the window.
Students cashing a check with non-sufficient funds will be charged $20 for the first offense, $25 for the second, and $30 for the third. After a third NSF check, check- cashing privileges will be suspended for the remainder of the school year. All NSF checks must be resolved with the Business Office within three working days after notice has been sent or check-cashing privileges will be terminated for the remainder of the school year. Unresolved NSF checks not cleared up will be billed to parents, along with the appropriate fine as noted above and an additional $10 bookkeeping charge.
Failure to cover an NSF check at the College is considered an unsettled account; grades and transcripts will be withheld until the debt is removed. Students are urged to be certain that they have sufficient funds in their checking accounts before writing checks. Passing a non-sufficient funds check is considered a crime under the Indiana Criminal Code.
Washers and dryers are located in each residence hall for the convenience of residents. Students are requested to keep these facilities clean and workable and report any malfunction to the residence hall desk. Clothes damaged by rust in the water should be reported to Safety and Security.
Vending machines are also located in each hall. Change may be obtained from a nearby coin changer. Vending and laundry machine refunds for lost coins may be obtained from the business office.
The Saint Mary's College Convenience Store is located on the first floor of the Student Center, directly adjacent to the Shaheen College bookstore. This location offers a wide array of snacks, candy, drinks, grocery and housekeeping items for students and other members of the community. The Convenience Store also offers film developing and balloons for those special occasions.
The hours of operation will be posted each semester. Separate hours of operation will apply during the summer and special event weekends.
Dining Services at Saint Mary's College, managed by Sodexho Campus Services, is responsible for the nutritional care of resident students and others who use the dining facilities. Dining Services operates the CYBER Cafe located in the Student Center, Dalloway's Coffee House located in the Clubhouse and is also responsible for providing all College conference meals and on-campus catering.
The Noble Family Dining Hall – The dining hall is a great gathering place that allows students to see and enjoy one another in a relaxed setting. Students are provided with unlimited second helpings. A valid student I.D., cash, or "munch money" is needed in order to eat in the dining hall. Removing food or china from the dining hall is not permitted and may result in disciplinary action. The Noble Family Dining Hall is a smoke-free environment.
Cafe a la Cart – This portable kiosk system is designed to offer students, faculty, and staff an opportunity to purchase food and beverage items in Madeleva Hall. The operation, open from 7:45 a.m. - 2:00 p.m. serves Starbucks coffee, an assortment of cold beverages, fresh-baked goods, and a wide variety of salads, sandwiches, and wraps. Snacks between meals are available and include fresh fruit cups, yogurt parfaits, chips, brownies, cookies, and other sweet treats.
Resident Dining – Students living in a residence hall automatically participate in one of the resident dining meal plans. Resident students have their choice of the carte blanche meal plan, the option 14 meal plan, or the block 125 meal plan.
RESIDENT MEAL PLANS
Carte Blanche – Offering the ultimate in flexibility and options, the Carte Blanche plan allows unlimited access to the Noble Family Dining Hall during operational hours. Join us for breakfast, lunch, and dinner daily, and stop by as often as you like for snacks or other meals. Carte blanche also includes $12.50 in "munch money" per semester that may be used in the Noble Family Dining Hall, CYBER Cafe , Dalloway's, and Cafe a la Cart.
Option 14 – The option 14 plan is the perfect choice for the lighter eater. This plan
provides the card holder access to the dining hall 14 times during any week, plus $125.00 in "munch money" per semester that may be used in the Noble Family Dining Hall, CYBER Cafe , Dalloway's, and Cafe a la Cart.Block 125 – The Block 125 plan is intended for the student who has a difficult time making it to the dining hall for many of her meals. This plan provides access to the Noble Family Dining Hall an average of eight times during any week of the semester, plus $140.00 in "munch money" per semester that may be used in the Noble Family Dining Hall, CYBER Cafe , Dalloway's, and Cafe a la Cart. With the Block 125 plan a student may bring a guest to the dining hall; however, the student must accompany her guest with a valid student I.D. card, and this meal will be removed from the student's meal plan balance.
Voluntary Meal Plans
(Available for Off-Campus Students and Opus Hall Residents)Belle's Blue Plan- Participants have access to the Noble Family dining Hall 50 times during the academic year plus receive $60.00 in "munch money" that may be used in the Noble Family dining Hall, CYBER Cafe , Dalloways, and Cafe a la Cart. With the Belle's Blue Plan, a student may bring a guest to the dining hall, however the student must accompany their guest with a valid student ID, and this meal will be removed from the student's meal plan balance.
"Munch Money" – Each semester, resident dining students will receive "munch money" on their I.D. card as part of their meal plan. Carte blanche users will receive $12.50 per semester; Option 14 users will receive $125.00 per semester, and Block 125 users receive $140.00 per semester. "Munch money" works much like a bank debit card and allows purchases to be made without having to carry cash. Additional "munch money" can be purchased at the dining services office located in the lobby of the Noble Family Dining Hall. "Munch Money" remaining at the end of the Fall semester will carry over to the next semester. No carry-overs are allowed after the Spring semester and "Munch Money" is not refundable.
"Pacechangers" – Throughout the year Dining Services offers a variety of special events and theme meals to liven up the everyday routine.
Special Meals – Dining Services will assist anyone whose special dietary needs are not satisfied by regular dining selections. Arrangements can be made upon receipt of medical authorization from the student's physician stating the type of diet and, if possible, a listing of those foods that may and may not be eaten.
Lunch Replacement Program - The Lunch Replacement Program may be requested if class or work schedules do not allow eating during scheduled meal hours. The Dining Services Office must be contacted and individuals must show a conflict of schedule for approval to this program. Each week the required request form must be completed 48 hours prior to the meal needed. Forms will be located in the lobby of the Noble Family Dining Hall. These meals will consist of a sandwich or salad, chips, cookies, a piece of fruit, and a bottle beverage. These meals will be available for pick up from the CYBER Cafe the morning of the date requested.
Menus – Menus can be accessed through a convenient link on the Saint Mary's intranet page, or at www.saintmarys.edu/~sodexho
Sick Tray – In the event of illness, a sick tray authorization form may be obtained from Health and Wellness Services. A student may have a Resident Advisor or friend pick up a meal from the dining hall and deliver it to the student's room. The student would be responsible to return any dining hall service-ware provided.
Communication – Dining services values feedback from students. The following avenues for communication are available:
- Attitude Surveys which are distributed at least once per school year.
- The Dining Committee, comprised of representatives from the residence halls, student staff, and dining service staff, meets monthly to discuss and act upon topics relative to food service. Meetings are open to all.
- A suggestion board with comment cards is located in the Noble Family Dining Hall. Dining service staff will respond within 48 hours.
- Personal sharing of remarks, suggestions, and concerns between students and Dining Service management provides the most valuable form of communication.
- To facilitate this communication, an open door policy is always in operation in the
dining service.Noble Family Dining Hall Hours of Operation:
Monday through Friday:
Full Breakfast: 7:00 to 9:30 a.m.
Continental Breakfast: 9:30 to 11:00 a.m.
Full Lunch: 11:00 a.m. to 2:00 p.m.
Closed: 2:00 to 4:30 p.m.
Dinner: 4:30 to 7:00 p.m.Saturday and Sunday:
Continental Breakfast: 9:00 to 10:30 a.m.
Full Brunch: 10:30 a.m. to 2:00 p.m.
Closed: 2:00 to 4:30 p.m.
Dinner: 4:30 to 7:00 p.m.The CYBER Cafe Hours of Operation
The CYBER Cafe, located in the Student Center, is a dining facility providing a wide
variety of food and beverages at reasonable prices.Monday - Thursday: 6:30 a.m. to 10:00 p.m.
Friday: 6:30 a.m. to midnight
Saturday: 10:00 a.m. to midnight
Sunday: 10:00 a.m. to 10:00 p.mDalloway's Hours of Operation:
Sunday - Thursday: 6:00 p.m. to 11:00 p.m.
Friday & Saturday: 6:00 p.m. to midnight
The campus escort service provided by personnel from the Department of Safety and Security follows these guidelines:
McCandless Lot – During the winter there is an escort van from 7:00 p.m. to 1:00 a.m. to take students from parking lots to residence halls and from residence halls to parking lots. During spring and fall, the hours of the escort van are from 8:00 p.m. to 2:00 a.m. Students can request the escort van by calling security at 284-5000 or by using blue light phones and pushing the non-emergency button and dialing 5000. Students should remain in their vehicles with their lights on as a signal to the escort van.
If a student needs a ride from the parking lot to the residence hall after the escort van has stopped running for the night, the student should call security at 284-5000 or use the blue light phone, again pushing the non-emergency button and dialing 5000. A security officer will come to pick up the student. The student should stay in her vehicle with her lights on. A delay may occur if the officer is involved with other calls for service.
Service from the University of Notre Dame – Students are encouraged to use the shuttle bus for commuting back and forth to Notre Dame at night. If, for some reason, the last shuttle bus to Saint Mary's is missed, a Saint Mary's security vehicle will be dispatched to the Notre Dame Grotto bus stop for a pick-up. Students walking alone or in pairs may contact Notre Dame security for an escort to the Grotto bus stop. This service will be offered after the last shuttle bus of the evening until sunrise.
Stranded Student Program – If a student is stranded off campus in an area of questionable safety and has no money with her to pay for a taxi, she can call the Office of Safety and Security at 284-5000 and explain her situation to the dispatcher. At the discretion of the shift supervisor, one of the following options will be taken:
1. A taxi will be summoned for the student by the dispatcher. This taxi will transport the student to the security office where emergency funds will be used to pay the fare. The student will be required to show her I.D. or other identification at this time. She will be expected to reimburse security for thecab fare. If this is not done within two days, the amount of the fare and a $10 fine will be posted to her account.
2. If a student is seriously concerned about her immediate safety, the shift supervisor will send a security vehicle to the off-campus location to meet the student.
While this service should be used only in emergencies, all Saint Mary's students are encouraged to utilize this service if they find themselves in a situation in which they fear for their safety.
General Posting – All advertisement or publicity must follow these guidelines. Areas
such as windows, main doors, lobby walls, sidewalks, and building exteriors are off
limits for posting. All posters are to be removed immediately after the event. Please use tape that will not mark the area and can be easily removed. Use tacks where appropriate. Poster size should not exceed 11" x 14". Exceptions to these guidelines can be cleared through the Office of Student Activities or the appropriate residence hall director.All posters or flyers to be displayed in the Student Center and the Noble Family Dining Hall must be approved by the administrative assistant in the Student Activities Office. Those posters that meet approval will be stamped and posted by the Student Activities Office staff. Posters to be displayed in the residence halls must be approved and stamped by the Department of Residence Life.
Posters are displayed only on bulletin board areas unless approved otherwise. Unapproved posters will be removed.
In Madeleva Hall, posters are displayed on appropriate bulletin boards only. Posters cannot be placed on woodwork, glass areas, or doors, etc.
In the Noble Family Dining Hall, posters are displayed on the bulletin board at the entrance for one week only. Posters must be approved by the Office of Student Activities.
The kiosk in front of Haggar College Center is used to advertise performances open to the general public. It is monitored by the Office of Special Events. If a student group would like to publicize a program on the kiosk, a copy of the poster or pamphlet must be delivered to the Office of Special Events for approval and will be displayed depending on available space.
Reserving Table Tent Space – The following guidelines should be used when reserving table tent space in the Noble Family Dining Hall.
- One (1) table tent, with the stamp of approval from the Office of Student Activities, must be presented to a dining hall manager before placement of table tents on the tables.
- Table tents regarding dining hall menus or activities will receive first priority.
- Table tent reservations are accepted on a first-come, first-served basis.
- When requesting table tent space, the following information must be provided: the group's name and phone number, the activity to be advertised, and the dates the tents will be on the tables.
- No more than three (3) table tents on each table will be allowed at one time.
- One approved table tent may remain on the table for a maximum of five
(5) days.- The student or group requesting the table tents is required to place them on the tables and is responsible for removing them after the reservation date has expired. If the dining hall must contact the student or group to remove them more than twice, that student or group will no longer be allowed to place table tents during that school year.
- The dining hall reserves the right to remove table tents at any time.
Publicizing Events in the Community – The staff of the Saint Mary's Office of Marketing Communications and the Office of Special Events can assist a student or group in any large-scale program planning. These offices can help organize and publicize special events, as well as help gain media attention or produce printed materials. Before responding to a member of the news media (newspaper, radio, or television) who requests an interview or photograph, it is recommended that contact be made with the Office of Public Relations (in the Marketing Communications Department) to discuss appropriate College protocol.
The Office of Public Relations will send news about people and events at Saint Mary's to local, area, and national media. Remember: this office relies on the student and/or group for information about speakers, community service, election of officers, and other
newsworthy items.
All families share common concerns about the cost of going to college. Financial assistance is provided to help bridge the gap between a student's resources and the amount needed to pay for the cost of attending Saint Mary's College.
Saint Mary's College provides financial aid to students on the basis of both financial need and academic achievement through a variety of programs including:
Grants: Awards based on financial need; a student does not have to repay Scholarships: Awards based upon merit from Saint Mary's College or outside resources; a student does not have to repay
Student employment: Awards that provide a student the opportunity to work on-campus to earn money to help pay for school expenses
Loans: Money that is borrowed that a student must repay with interest after completion of studies
Additional information about financial aid opportunities at Saint Mary's can be found in the Saint Mary's College Bulletin or on the Saint Mary's Web site
(www.saintmarys.edu/~finaid).
Frequently Asked Questions about Financial Aid at Saint Mary's
Are there deadlines for submitting my financial aid paperwork for next year?
To apply for need-based federal and state financial assistance, a student and her family must annually file the Free Application for Federal Student Aid (FAFSA) by March 1. To receive consideration for Saint Mary's College need-based scholarship and grant assistance, the student and her family also must complete the CSS / PROFILE each year before March 1st. If the application is received after March 1, the eligibility for need- based assistance may be affected because of the limited amount of funds available. You may use estimated income information to complete these applications to meet the March 1 priority deadline.
The FAFSA and PROFILE may be obtained from the Saint Mary's financial aid office or on the Web through the Saint Mary's College Web site.
What types of academic scholarships are available?
Saint Mary's offers various levels of academic scholarships without regard to financial need. Recipients are selected at the time of admission on the basis of their academic achievement. Students who are not selected for academic scholarship at admission are not eligible to receive an academic scholarship in future years. Merit scholarships are renewable provided the student achieves the specified cumulative grade point average each year.
How is financial need determined?
Need-based financial aid is determined from application information using a standard need analysis formula called Federal Methodology. The expected family contribution (EFC) is calculated based on income, assets, family size, family members attending post- secondary education and other factors, and it represents the amount of money that the family is expected to contribute toward the student's educational expenses. Financial need is the difference between the cost of your education and what you might reasonably be expected to contribute to meet college costs.
Is there a salary or income amount that would preclude my family from receiving financial assistance?
Financial assistance is awarded based on a number of factors beyond a family's income. The number of people in the family, the age of the older parent or guardian, and the number of children attending college and the amount and type of assets a family has also play a significant part in determining the expected family contribution. There is also an array of financing options available to families who are not awarded need-based aid, including payment plans and alternative loans.
Will I get the same amount and type of aid every year?
Financial need is re-evaluated based on new information each year; therefore, your actual award may change. As noted above, there are many factors which may affect your eligibility. For example, if another sibling begins college or costs increase, your need may increase and your awards may be adjusted to reflect the change. On the contrary, family income may increase or a sibling may graduate from college. These changes will affect your financial need and consequently your financial aid will most likely decrease. If family circumstances remain stable and you reapply each year before the established priority deadline, your financial aid awards should be similar each year.
What if our family financial circumstances change during the year?
If you experience changes in your family situation (such as the loss of employment, death or separation of parents, etc.) you should call the financial aid office and ask to speak to your counselor. If you did not apply for assistance, but experience a change in circumstances, you should call the financial aid office and ask to speak with a counselor.
What options are there if my financial aid does not cover my total bill?
Some programs are restricted to a certain level of need and others carry academic or program requirements. If a student filed on time, she was awarded the maximum allowable amount for each program listed to meet her need. In this case, we would suggest you consider borrowing from a private educational loan program (available through the financial aid office) or have your parents consider borrowing from the Federal Parent Loan Program (PLUS).
How do I receive my financial aid funds?
When a student enrolls at Saint Mary's, an account is created for her in the student accounts office. A billing statement is issued listing college charges including tuition, fees, on-campus room and board, credits applied from financial aid, cash payments, and any balance due. All financial aid awards (except Federal Work Study or Campus Employment) are applied to a student's account. The remaining balance due after any financial aid is credited for the semester must be paid before the student moves into her room and/or registers for classes. If you need to make special arrangements for payment of your bill, you need to call Student Accounts at 284-4730.
When will I receive the financial aid funds or Federal Stafford Loan proceeds?
Student loan proceeds are sent in multiple disbursements by a financial institution to Saint Mary's. Federal Stafford Loan funds are generally sent by electronic funds transfer (EFT) and the proceeds are applied as a credit to the student's account in the Office of Student Accounts.
If a credit results from the receipt of loan funds, a letter will be sent to the student from the Office of Student Accounts regarding the credit balance.
Will I be able to get a job on campus?
There are many opportunities for students to work on campus. We give priority for employment to students who show financial need; however, employment opportunities are open to any interested students.
All students must be issued an authorization to work on campus before they begin working. The student is responsible for giving her supervisor a copy of her authorization to work. Her supervisor will then submit an Appointment Form to the Office of Financial Aid indicating that she has been hired.
Students who choose to discontinue working are expected to provide their supervisor with a two-week notice. The student should make certain that her supervisor completes an Employment Drop Form so that the Financial Aid and Payroll offices are informed of her change in employment.
How do I get paid for working on campus?
Student employees are paid on a monthly basis. Your wages will be deposited into your bank account at 1st Source Bank here on campus and/or directly applied to your second semester tuition.
Students must complete W-4 withholding forms, the I-9 form and a deposit agreement through the Payroll Office located in Le Mans Hall, room 150. Specific questions about payroll should be directed to the payroll office.
Will my financial aid package change if I live off campus?
You will be considered for all sources of financial aid that are available to students who live on campus; however, your eligibility will change because a different cost of attendance budget is used for students who live off campus. Your eligibility for need- based institutional grant and scholarship assistance will decrease because of the difference in the budget. Your total aid will decrease by approximately $3,850 as compared to a package you might receive if you live on campus.
Is aid available for study-abroad program? Can I apply financial aid to the
required deposits?Eligible students from Saint Mary's may attend international study programs offered by Saint Mary's College or other institutions with approval by the appropriate academic office. The financial aid programs (except campus employment) that are offered for study on the Saint Mary's campus are available for international-study programs offered through Saint Mary's College. You may apply for a private educational loan or a Parent Loan for Undergraduate Students (PLUS) through the financial aid office if additional funds are required to cover any additional costs.
Financial aid funds are specific to a defined attendance period. Financial aid cannot be disbursed before the beginning of the academic year for which they are awarded. Therefore, financial aid awards cannot be used for program deposits. Specific questions regarding program deposits should be directed to the Student Accounts Office.
Can I use financial aid funds to pay for my books?
If the financial aid you received exceeds the cost of your tuition, fees, room, and board and you have a credit balance on your student account, you may ask the Student Accounts Office to issue a bookstore charge. Students who do not have a credit balance on their account generally are not authorized to charge their books against their student account. Exceptions to this practice must be approved by the Student Accounts Office.
Many students need help in managing their money. Do you have any suggestions?
We often find that college is the first time students have managed their own finances. We have included several tools for you to use that will help you to prepare a budget that should help you to manage your spending money. (Please refer to Appendix A on this website.)
We also know that you will receive many offers for credit cards. We strongly encourage you not to apply for multiple credit cards. If you use a credit card, make certain that you are able to pay the full balance at the end of each month. We have also included information about using credit cards wisely.
If you are having trouble with money management, we suggest that you work with a financial aid counselor or a bank representative as soon as possible to address any questions or problems you are having.
Each student is given one picture identification card for her four years. This card, which is College property, is the student's responsibility and should not be loaned to anyone. If a card is lost/stolen after the Information Technology Department closes or during a weekend, the student is to go to the Security Building and request a temporary missing card from the dispatcher. The temporary card may be used for a limited time or until the card is replaced. Students choosing not to follow the schedule for I.D. pictures will be billed a $20 late fee.
Lost I.D./Access Cards – Information technology staff will be producing cards for new faculty, staff, and students and providing replacement I.D. cards. I.D. card hours are Monday through Friday, 7:30 a.m. to noon and 1:00 to 4:00 p.m. in 123 Haggar College Center. Lost cards will be replaced at a cost of $15.00. Please pay and obtain a receipt at the cashier's office in Le Mans Hall and present the receipt to the IT staff person producing your replacement I.D.
Loaned I.D./Access Cards – It is a violation of College policy to loan your I.D./access card to anyone or to borrow any card. Any card used by someone other than the person pictured on the card will be confiscated by any College personnel, and both the owner and the user will be assessed a fine of $10. Each party may also be subject to disciplinary action. The owner may redeem her card by paying the fine in the Business Office or by contacting the judicial coordinator.
Students at Saint Mary's College have access to a wide variety of technology resources and support. These resources include ResNet and the computer clusters and classrooms.
ResNet refers to the residential student computer network. Students are encouraged to bring personal computers to campus to connect to the campus network and the Internet from their residence halls. Residential computer consultants (RCCs) are available to assist with connecting students' computers to the network and other basic computing questions. Saint Mary's College provides free virus protection software for students' personal computers.
The computer clusters and classrooms are areas with over 200 networked Macintosh and Windows computers that have many popular software packages installed on them, as well as course-specific software. Computers are available in the library, classroom buildings, and each residence hall, many of which are available 24 hours a day, seven days a week. A valid Saint Mary's username and password are required for computer access. Most of the computer clusters and classrooms have laser printers, but printing is limited to one copy of a document.
Information Technology expects all students to respect copyright and licensing restrictions on software and other digital media (including MP3s and MPEGs), and will not provide support for any computer with unauthorized materials. Students illegally distributing copyrighted material using the Saint Mary's network will lose computing privileges and face additional disciplinary action.
For more information about technology resources at Saint Mary's College,please refer to the Information Technology Web site (http://www.saintmarys.edu/it), the ResNet Web site (http://www.saintmarys.edu/~resnet), and the computer clusters and classrooms Web site (http://www.saintmarys.edu/~clusters). Inappropriate use of computing resources will be evaluated by the director of information technology or his/her designee and may result in a loss of computing privileges or other disciplinary action.
Questions regarding student computing should be directed to the coordinator of student computing in the Department of Information Technology, 134 Haggar College Center, resnet@saintmarys.edu.
The College assumes no responsibility or liability for damage to or loss of personal belongings of students. Every student should check her family's homeowner's policy for coverage or purchase her own individual policy.
After an international student is admitted, the Admission Office will issue her the U.S. Office of Immigration form, commonly known as the I-20. The I-20 is required for entering and leaving the United States. During the first weeks of classes, a special orientation for international students is held. One aspect of the orientation focuses on helping students understand immigration issues. Another session assists international students and their roommate(s) in exploring the differences in cultures.
Information about practical training, off-campus employment, and status changes is also available in the Center for Women's InterCultural Leadership.
The Cushwa-Leighton Library has a seating capacity of 540 and accommodates approximately 250,000 volumes. It houses offices, study areas, faculty studies, lounges, group study rooms, the Instructional Technology Resource Center (ITRC), the College Archives, and a Rare Book Room containing, among other treasures, an outstanding Dante Collection. The Trumper Computer Center, a 24-hour computer lounge facility, is provided for students wishing to study during library hours and after the library closes at midnight.
The librarians are available to offer reference help, answer questions, guide students to the appropriate resource, and offer support in studies and investigations.
The Library of Congress Classification System is used to organize the reference, audiovisual, and general collections. Students who are unfamiliar with the LC system should ask a librarian for an explanation.
All materials are listed in the online catalog. Directions for its use are displayed on the computer screen and are posted near the computers. Patrons also have online access through these same computers to the University of Notre Dame's online catalog and to the catalogs at Bethel and Holy Cross colleges and through Web access to the catalogs of many other educational institutions.
Stack guides and floor plans are posted throughout the library. These guides and plans are included in the library handbook which is available on the library's homepage. Special location marks are part of the call number listed on the spine of each book. Anyone having difficulty finding an item may ask the library staff for assistance.
Periodicals are not catalogued but are kept in alphabetical order by title. Current issues are kept in the periodical reading room on the west side of the first floor. Older issues are stored in the stacks on the lower level. Reserve book collection lists are kept at the reserve/circulation desk. Many reserve materials are available online through the Blackboard course management system. The reserve collection allows required materials to be easily accessible to students. Circulation and reserve policies are explained in the library handbook. Microfilm readers are located at the north end of the periodical reading room.
Interlibrary loan service is available to obtain research materials not owned by the library. Orientation to and instruction in library use are available in connection with course work or on individual request. The reference room is located on the east side of the first floor. Reference help is available Monday through Thursday, 9:00 a.m. – 9:00 p.m., Friday and Saturday, 9:00 a.m. – 5:00 p.m. and on Sunday, 1:00 – 9:00 p.m.
In order to check out library materials, a student must present her I.D. card at the circulation desk. The usual loan period is 28 days for a book; seven (7) days for audio- visual and vertical file materials; overnight (9:00 p.m. to 9:00 a.m.) for reference materials; 24 hours for bound periodicals; and two hours for reserve materials. Newspapers and unbound journals do not circulate outside the library. Overdue materials are subject to fines. Renewals can be made in person at the circulation desk or online.
Library Hours:
Monday through Thursday 7:45 a.m. to midnight
Friday 7:45 a.m. to 10:00 p.m.
Saturday 9:00 a.m. to 10:00 p.m.
Sunday noon to midnightSpecial hours during semester breaks and holidays will be posted.
Saint Mary's College students may borrow materials from the University of Notre Dame Library by presenting their Saint Mary's College I.D. card. Students may also apply for borrowing privileges at Indiana University at South Bend Library, Bethel College, Holy Cross College, and the local public libraries (subject to their regulations and fees).
LOUNGE FOR OFF-CAMPUS STUDENTS
The off-campus lounge is located at the east end of the large Student Lounge in the Student Center. This lounge serves as a meeting place for off campus students.the lounge has tables, chairs, a microwave, refrigerator and sink.
All student groups (the student government association, hall groups, classes, departmentally sponsored councils, and recognized student organizations, as well as alumnae organizations) wishing to sell any item on the Saint Mary's College campus or to Saint Mary's students or alumnae must first receive permission from the Office of Student Activities. This includes, but is not limited to, the sale of t-shirts and other articles of clothing, hats, glasses, cups, and food items, as well as raffle tickets.
Any group seeking permission to sell an item for fund-raising purposes must complete a Merchandising Application form available in the Student Activities Office prior to purchasing the merchandise. In addition, a copy of any logo or insignia to be used must be included with the application. The following policies must be followed when submitting artwork for approval:
- Sexist, alcohol, or drug-related designs will not be allowed.
- Efforts should be made to avoid the use of copyrighted characters and slogans.
- Items to be sold may not be ordered until permission for the sale has been granted.
Any Saint Mary's alumnae club wishing to merchandise any item outside the campus, which contains the Saint Mary's trademark or seal, may do so only with the approval of the Office of Alumnae Relations. Questions regarding the sale of any item should be directed to the Department of Student Activities. A copy of the Merchandising Application Form is available from student activities.
Services - The Office of the Registrar:
- maintains the privacy and integrity of the academic record for all students, including course work taken in approved off-campus programs, transfer credit, and courses taken with the Notre Dame Co-Exchange or the Northern Indiana Consortium for Education (NICE);
- directs registration for classes, including drop/add;
- manages PRISM access for students;
- processes academic transcripts ($2 for official copies). Transcripts require the student's written authorization (signature) each time requested.
Forms for the above transactions are available in the Office of the Registrar, 161 Le Mans, and any questions regarding these services may be directed to the office website (www.saintmarys.edu/~regoff/) by phone or by e-mail to registrar@saintmarys.edu.
PRISM Services -The following information is available to students via PRISM:
- View student schedule, major/curriculum information, primary advisor, holds on registration or transcripts, and other related academic information;
- View mid-semester deficiencies, final grades, and academic transcript (grades and transcripts will not be available to students who have an outstanding financial obligation to the College);
- Pre-register for classes for the coming semester at the designated time;
- Request and print free enrollment verification letters for insurance companies,
scholarship donors, etc. (complete and detailed information is available);- Monitor progress towards degree completion through the degree audit (CAPP);
- View billing (Account Status) information and connect to Financial Aid status.
- Prism for Parents - Students may now allow their parents/guardians to view
specifically selected information on PRISM by using the parents own User ID
and PIN (i.e., students do not have to give their personal User ID and PIN to their
parents). Please refer to the office website for complete instructions.Correspondence --For your convenience, the office of the registrar uses your SMC email and the website SMC@home (for students) for important announcements and official correspondence. Please be sure to retrieve (or forward) your SMC email often and watch for announcements on SMC@home (available only on-campus). Off campus students should check the SMC@home website periodically from one of the computer labs or collabortories.
Privacy -- In compliance with the Family Educational Rights and Privacy Act of 1974
(FERPA), neither the Office of the Registrar nor any other office on campus may release educational records to anyone other than: a) the student, b) the financially responsible parent(s), and c) College officials who have a legitimate educational reason. Grades are not released to students or parents over the telephone or via email, and transcripts are released only at the written request of the student.Dependency - Saint Mary's College assumes that all degree-seeking students are dependents of their parents unless the student notifies the Registrar otherwise. (See also: Family Educational Rights and Privacy Act of 1974, page vi).
The Office of Special Events serves as the clearinghouse for reserving most campus spaces, including those in the Student Center. Event planning should be coordinated through Special Events to make sure that campus space is available and that College agencies such as Sodexho and Building Services can provide adequate support.
Event Management System (EMS) is the software used by the Office of Special Events for making space reservations and reservations may be viewed by the College community at: http://ems.saintmarys.edu/VirtualEMS/BrowseEvents.aspx.
Many campus activities have also been listed on the College master calendar at:
http://aegis.saintmarys.edu:800.The Office of Special Events may be reached during normal business hours at
284-4625.
The campus post office is located on the ground level of Holy Cross Hall. It offers stamp and money order purchases, mail registry, and parcel post service. The post office is open Monday through Friday, 12:30 – 3:30 p.m. Any request regarding mail service should be directed to the appropriate residence hall director or the mail operations coordinator.
The Student Center is a multipurpose facility providing space for a variety of activities such as meetings, workshops, movies, dances, recitals, receptions, and displays. The Offices of Student Activities, Multicultural Affairs, Civic and Social Engagement, Center for Career Opportunities, the Student Government Association, Campus Ministry, The Blue Mantle and Observer Offices, as well as 1st Source Bank, the Shaheen Bookstore, Sodexho Food Services, a convenience store, T.V. lounge, CYBER Cafe , and kitchen facilities for off-campus students are all located in the building.
Saint Mary's College will provide reasonable accommodations to qualified students with properly documented disabilities. A qualified student is one who is accepted for admission, although not all accepted students are qualified to earn degrees in all fields. A disability is a "physical or mental impairment which substantially limits one or more of the major life activities," in comparison with an average person. Students with disabilities are advised to follow the procedures outlined below to properly document their disabilities so that appropriate accommodations can be provided.
Procedures – A student seeking accommodations begins the process by making a written request and submitting a report of her disability to the Academic Affairs and First Year Studies/Disabilities Resource Office. Ideally, she should do this as soon as possible after she is accepted. The student is responsible for providing appropriate documentation to support her request for accommodations. Since no accommodations can be made until this documentation is on file, and they cannot be retroactive, students should provide the necessary documentation as soon as possible, without waiting until problems arise.
Documentation must be in writing and must be current. Three years is the outside limit for conditions, and emotional illnesses should be documented yearly. Reports should discuss the student's disability in relation to the abilities of an average person and should address the effect of the disability on the student's plans for college work. They should also address the effect of any treatment or self-accommodation on the student's situation and should present a correct picture of the current impact of a student's disability.
Documentation must be provided by an appropriately credentialed professional –a physician for physical disabilities, a psychologist with training in the learning disabilities of adults and adolescents for learning disabilities, a mental health provider licensed to diagnose emotional illness for students with such illness. The specific content of the documentation will vary with the nature of the student's problem, but in all cases it should include a diagnosis (if one is made), its justification, recommendations, and a clear rationale for the recommendations.
In recommending accommodations, the clinician should keep in mind that accommodations are intended to ease the impact of the disability on the educational tasks of the student. Recommendations should therefore show clearly how a specific accommodation is related to the disabling condition and to the tasks at hand. Accommodations are not appropriate for limitations that are correctable.
All documentation will be reviewed by the Specialist for Students with Disabilities, who will consult other offices and/or specialists when appropriate. The student may be asked to provide additional information. The Specialist will inform the student of the decision and its rationale. If the student wishes to appeal any decision she will need to present additional information.
The student will then be asked to sign a release of information allowing the Speicalist to inform her faculty of the accommodations to which she is entitled and to discuss their implementation. Faculty should consult with the Disabilities Specialist before making any accommodations requested by students.
A telephone is located in each student residence hall room from which local calls can be made at no charge. Long-distance calls cannot be completed from residence hall phones without a billing number which is obtained through the telecommunications office. This number can be used to make long-distance calls from any residence hall phone. Each student has her own billing number and will be charged monthly for her personal long- distance calls. Billing numbers can be picked up at registration or in the telecommunications office any time during the academic year.
Saint Mary's is pleased to offer a new flat rate per minute for long-distance calls from campus to anywhere in the United States.
7 1/2 cents a minute
24 hours a day, 7 days a week, 365 days a year
That's any time, any day, anywhere
In the United States!NO monthly fee
NO per-call fee
NO connection or re-connection fee
NO minimum usage fee
NO repair charge
LOW international rates
NO long-distance usage = no invoiceInvoices are sent monthly via e-mail to the student's campus e-mail address. Payment is due the third Monday of the month unless otherwise notified. A late fee will be applied if remittance is not received by the due date. It is the responsibility of the student to forward invoices to the parents if the parents are paying the bill. Students should notify telecommunications that payment is being sent from home. Because the mailing time will be considerably longer, no late fee will be charged to the account unless payment is severely late.
Students who elect not to secure a billing number can make long distance calls by using calling cards or prepaid calling cards. There are no fees from the College.
- A $5.00 late fee will be assessed if telephone bills are not paid by the due date.
- Billing numbers will be deactivated if the telephone bill is not paid within 30 days after due date.
- Students will be ineligible to receive grades or transcripts, and a charge will be made against the room deposit if bills are not paid in full by the end of the school year.
- Students are not permitted to accept collect calls or make operator-assisted calls
(except collect calls). Students charging calls to campus phone numbers will be
liable for the cost of the call plus a $5.00 per call penalty.- Students improperly charging calls to another person's billing number or a
College telephone will be charged the cost of the call plus a $5.00 penalty for
each call. In cases of significant abuse of the system, i.e., charging several calls to another person's number, College disciplinary action may be taken and/or
criminal prosecution may be initiated.- A penalty will be levied for any willful abuse, destruction, or removal of Saint
Mary's equipment, or installation of jacks or equipment other than by the Saint
Mary's telephone technician. NOTE: Answering machines and additional phones may be installed personally by students if a jack is already in place.The Saint Mary's telephone system is a pause-based system, not answer-based, such as AT&T's. This means that the telephone switch cannot detect if or when the called party answers. Instead, the switch gives you 45 seconds (after dialing is completed) to be connected with the called party. After 45 seconds, a charge will be generated even if there is no answer.
NOTE: Callers should be certain to hang up the receiver or depress the switch hook for at least 6 – 8 seconds after completing a long distance call before beginning another call. If the telephone switch does not have sufficient time to recognize the termination of a long- distance call, it will place it on hold indefinitely and accrue charges until it drops. The hold can also cause the phone to ring back, which is merely a reminder that a call is on hold.
Telephone problems should be reported to the Telecommunications Office, extension 4696 or 4774, located in 104 Haggar College Center, between 8:00 a.m. – noon and 1:00 – 4:30 p.m. On weekends or after hours, work orders can be taken by the R.A. or called in to extension 4696 on the first business day. Harassing or obscene phone calls should be reported to the Offices of Safety and Security.
A branch office of Anthony Travel is located in the Haggar College Center. Hours are 8:00 a.m. – 5:00 p.m., Monday through Friday.
Any Saint Mary's College student who wishes to do so may keep and operate a motor vehicle on campus provided she complies with motor vehicle registration procedures as well as traffic and parking regulations. Please carefully read the "Parking Information" brochure provided by Safety and Security. Specific information regarding towing of parking violators is outlined in the regulations. A registration form will be mailed with your July statement. Please complete and return this form by the deadline stated in the letter. Your registration will be in your mail box upon your arrival on campus for the fall semester. If you do NOT advance register your vehicle, it must be registered during the first week of the school year. Vehicles brought to campus after the first week must be registered within 48 hours or be subject to a fine in addition to the normal registration fee. Students are not allowed to use a College parking lot for the storage of their vehicle when the academic year has ended.
Each student will be charged a registration fee for the first motor vehicle registered. Replacement vehicles may be registered at no additional cost.
Student Vehicle Registration Fees – Resident student, full academic year: $50; resident student, one semester only: $30; off-campus students, academic year: $25.
Weekly Parking Permits are available for any student vehicle that will be parked on campus temporarily. There is a $2.00 per week fee for a temporary parking permit.
Registration fees are paid at the cashier window in the Business Office. After obtaining a receipt for payment of the applicable fee, students should take the receipt to the Security Office along with the vehicle – s registration information. The vehicle will then be registered, a parking decal issued, and a copy of the parking regulations provided. Replacement or alternative vehicles belonging to the registered owner will be registered free of charge when proof of ownership and the original decal number are brought to the Security Office.
NOTE: All citation and fines received by a vehicle are the responsibility of the person in whose name the vehicle is registered. Anyone appealing a traffic or parking citation should refer to the "Parking Information" brochure to determine whether there are grounds for appeal. Appeal forms may be obtained from the Student Accounts Office.
The Writing Center, located on the Cushwa-Leighton Library Mezzanine, provides tutoring for writers of all proficiency levels. Peer tutors, representing a variety of majors, work with students on a one-to-one basis. The tutors help students through every phase of the writing process – from brainstorming ideas to polishing a final draft. Drop by or call for an appointment. Our hours of operation are as follows:
Monday through Thursday 1:00 to 5:00 p.m., 7:00 to 10:00 p.m.
Sunday 6:00 to 10:00 p.m.
