Basic Eligibility

Federal Work-Study Community Service

Payroll Documents

Student Employment Policies

• Hiring supervisors may choose to give priority when hiring student employees to students who received a work award as part of their need-based financial aid package.
• Work award amounts are determined based on demonstrated financial need and will vary.
• The hours per week needed to earn the full award amount will depend on the pay rate of the particular job.
• A work award is not necessarily a guarantee of work earnings.
• All students may work more than one on-campus job. However, they may only work one job at a given time (i.e., you may not grade papers while working at the hall desk and expect to receive two pay rates for doing both jobs).
• Students who are not eligible for need-based financial aid (or who did not apply) can still work on-campus. You will not receive a work authorization from Financial Aid, but will still need to complete the payroll documents noted below before you begin working on campus for the first time.
• All students are responsible for securing their own campus jobs. To find a job, follow the steps below.
• Freshman are encouraged to attend the student employment session during summer orientation.

1. If you have need-based campus employment, refer to your financial aid award letter or sign onto Prism to review the amount of your work eligibility.
2. Search Job Listings for employment opportunities.
3. For positions you are interested in, contact the supervisor to inquire about the position and the hiring process for that position.
4. Complete an I-9 Form, W-4 Form and a Deposit Agreement at the Payroll Office (Le Mans Hall Room 150).

Saint Mary's College students participate in the Federal Work-Study Community Service program with the outside agencies described below. There are various paid opportunities for any student who has a need-based work award.

• College Academy of Tutoring (CAT) Program: Math/reading tutors are needed for various ages and skill levels at designated community organizations (transportation provided). Tutors will identify skills needed for specific children in the areas of English, Reading and Mathematics and work with the children individually toward improvement in the area(s) of concern.
• Community Outreach of Saint Joseph Regional Medical Center needs students to assist with outreach services to the community including blood pressures, blood sugars, and the flu shot program. Clerical help is also desired.
• Students are needed at St. Margaret's House to assist in the teaching of basic computer skills to the women and children who visit this local day-center. Also needed is general assistance for the day-to-day operation of this center.
• The Center for the Homeless in downtown South Bend seeks volunteers to assist its guests in all phases of their striving toward self-sufficiency.  Students are needed to assist in Adult Based Education (ABE) that includes tutoring adult guests, supervising, clerical duties, and administering tests of the ABE Program.  Front desk volunteers are also needed to greet visitors, answer phones, and provide information.  Positions are also available to assist in the children's activities and services in many different types of programs.

• Students must complete certain documents to work on-campus at Saint Mary's College. The list is provided below, with a link to download each form.
• Complete and return ALL payroll documents to the Payroll Office (150 Le Mans Hall).
• For the I-9 form, you are required to produce certain pieces of identification at the time of submission. See page 3 of the I-9 for a complete listing of acceptable documentation.
• If these documents are not turned in or are incomplete, the Payroll Office will not be able to process your time card; thus, you would not be paid.

For specific questions regarding these forms, please contact the Payroll Office:
Phone: (574) 284-4733

U.S. Mail: 150 Le Mans Hall, Notre Dame, IN 46556

For a complete list of Financial Aid forms, please visit the Forms page.